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SCTC Dual Enrollment Required Orientation, Advisement and Registration (ROAR)

Satisfactory Academic Progress (SAP) Policy

Dual Enrollment students enrolled in college classes must keep their grades satisfactory in order to maintain their financial aid package. To be eligible for state funds, Dual Enrollment students must be making Satisfactory Academic Progress (SAP).

Students must be concerned with the following:

Quantitative progress (pace of completion)
Pace of completion is the quantitative measurement of the number of hours completed each semester at SCTC (Southern Crescent Technical College). Pace of completion is measured at the end of each semester. In order to continue receiving financial assistance:
Students who have attempted 1 to 11 hours must complete 50% of the cumulative hours attempted at SCTC and any accepted transferred hours to SCTC.
Students who have attempted 12 hours or more must complete 66% of the cumulative hours attempted at SCTC and any accepted transferred hours to SCTC.
Grades of A, B, C, D denote satisfactorily completed credit hours. Repeated and remedial courses are counted in the calculation of pace of completion. Grades of F, W and I are not satisfactory grades.

Qualitative progress (Grade Point Average/GPA)
The grade point average is the qualitative measurement used for academic work at SCTC. For financial aid purposes, an undergraduate student must maintain the following cumulative GPA:
Students who attempt 1 to 11 hours must maintain a 1.5 or better GPA on a 4.0 grade scale.
Students who attempt 12 hours or more must maintain a 2.0 or better GPA on a 4.0 grade scale.

Maximum Timeframe (Maximum hours allowed for degree, diploma or certificate programs)
The maximum number of hours allowed is one-and-a-half times the minimum program length for all degree programs and allowable certificate programs. A student's entire academic record is used
in calculating maximum hours allowed. Students exceeding the maximum number of hours but are meeting the completion ratio and GPA requirement will be allowed to receive financial aid.

Satisfactory Academic Progress table

Student

Attempted Credits

Earned Credits

Completion Ratio

GPA

A

18

13

72%

2.0

B

18

18

100%

1.75

C

5

2

50%

3.50

Warning
Students will be given a warning semester when the required GPA or pace of completion is not met. A student who is placed on financial aid warning may receive financial aid for one subsequent semester. At the end of the warning semester, students not in compliance are not eligible for financial aid.

Financial Aid Suspension
Students who fail to meet all SAP requirements after their term on financial aid warning are placed on financial aid suspension and are not eligible for any form of financial aid. Students have the right to appeal a financial aid suspension if there are extenuating circumstances that have prevented them from meeting the SAP requirements.

Appeals Process (Probation and Academic Plan)
Students who are not making satisfactory academic progress and have had a warning semester may file a written appeal to the financial aid office. Appeals should state why the student failed to meet satisfactory academic progress and what has changed that would allow the student to re-achieve the requirements at the end of the next semester.
Appeals should include documentation that supports the cirsumstances concerning the failure to maintain the expected level of satisfactory progress. Appeals will only be accepted in the case of extenuating circumstances, such as death in the family, illness or injury to the student or immediate family member, or mitigating circumstances beyond the student's control. A student who filed a financial aid appeal must be prepared to pay registration costs regardless of any pending appeal status.
If an appeal is completed and the financial aid appeals committee determines the student can meet the satisfactory academic requirements at the end of the next semester, an appeal is granted. The student is then placed on financial aid probation. A student who is placed on financial aid probation may receive financial aid for one subsequent semester. At the end of the probation semester, students not in compliance are not eligible for financial aid.
If an appeal is completed and the Financial Aid Appeals Committee determines that it will require more than one semester for a student to meet satisfactory academic requirements, the student may be placed on an academic plan.